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Executive Assistant

Vice-chancellor – Executive Support

Location:  Aston University Main Campus
Salary:  £37,099 to £44,263 per annum
Grade:  Grade 08
Contract Type:  Permanent
Basis:  Full Time
Closing Date:  23.59 hours BST on Sunday 01 October 2023
Interview Date:  Monday 16 October 2023
Reference:  0734-23
Release Date:  Thursday 14 September 2023

Aston University’s newly-appointed Deputy Vice-Chancellor (Academic) is seeking a hard-working and astute individual to provide executive support at the highest level in the role of Executive Assistant.  

Key duties include effective diary management, document and email management, minute-taking and general administrative tasks associated with the seniority of the post. An important element of the role involves effective communication with University staff at all levels of the organisation, external colleagues and professional bodies.

The post-holder should have substantial, relevant PA and administrative experience, ideally gained from supporting a senior executive and should also demonstrate a clear understanding of the role of a senior manager. Excellent interpersonal, organisational, written and oral communication skills are essential for this role, as is the ability to multi-task and demonstrate a ‘can do’ attitude. The post-holder will be required to maintain confidentiality and demonstrate a calm, customer-focused, professional approach to all aspects of this busy and demanding role.  The post-holder will be highly organised with excellent interpersonal skills. Applicants should be educated to degree level or equivalent, have substantial relevant experience, and excellent IT skills, administrative and organisational abilities.

With the launch of the Aston 2030 Strategy, Aston University is a forward-thinking university, placing people at the heart of the organisation, giving individuals the opportunity to reach their full potential while working at the University.  Aston University is committed to the principles of the Athena SWAN Charter, recognised by a silver award. We pride ourselves on our vibrant, friendly, supportive working environment and collaborative atmosphere.

Further details:    Job Details     University Information    
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Anonymous shortlisting will be carried out for this role as part of Aston University’s commitment to equality and diversity and ensuring a fair and consistent approach to recruitment. Personal details that are included on application forms, including the candidate’s name and address will not be disclosed to the shortlisting panel. CVs will not be considered as part of the shortlisting process.

Aston University is an equal opportunities employer and welcomes applications from all sections of the community.  It promotes equality and diversity in all aspects of its work. We strive to have robust inclusivity strategies in place, including race and sexual orientation, to encourage colleagues to have the confidence and freedom to be themselves in the workplace. For more information, visit:

We recognise the value of flexible working.  Please contact the recruiting manager to discuss what flexible working options are available for particular roles.

If you require the job details document or an application form in an alternative format please contact the recruitment team at



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