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Terms and Conditions

Your personal data will be processed in compliance with the DPA and from 25 May 2018 the GDPR

The University’s Data Protection Policy and Privacy Notices, including the Job Applicant Privacy Notice can be found here 

Access to the Aston University jobs website is restricted to staff of Aston University and applicants. To use the site you must agree to the Data Protection Statement and Terms of Use.

Data Protection Statement

Your data is securely held on a server at the University which has in place all the security measures required.

Data you enter into the system will be treated confidentially and with respect. The data will not be disclosed to any external organisations except where an external body is party to the recruitment process. The application data will be removed twelve months after the vacancy is finished.

Should you be successful in obtaining employment with Aston University, the University will use your personal data for the purpose of employee personnel administration and any legitimate issues relating to your employment with the University. In doing so, the University will observe at all times, the data protection principles embodied in the Data Protection Act 1998 and from 25 May 2018 with the GDPR

Aston University will seek your explicit permission should it intend to process any sensitive personal data for any reason other than Equal Opportunity purposes or exercising a legal right or obligation required by law. Sensitive data includes your racial or ethnic origin, sexual life, political beliefs, trade union membership, religious beliefs, physical or mental health and criminal offences.

If you have particular enquiries about Data Protection you are welcome to contact us, e-mail:

Website Terms of Use

  1. Aston University reserves the right to change the website terms of use. You are responsible for regularly reviewing these terms of use. Your continued use of the Aston University jobs website constitutes your agreement to all such terms and conditions.
  2. The service is offered free to applicants of Aston University and may be terminated at any time, although there is no intention to withdraw the service.
  3. The Aston University jobs website and Aston University cannot be held responsible for any loss or damage due to the failure or termination of the service, although we will make reasonable efforts to let you know in advance of foreseeable service interruptions.
  4. Confirmation of registration will be sent by the Human Resources (HR) Office to the e-mail address you supply on registering.
  5. The service is strictly for personal and non-commercial use. It is not intended as a business service (e.g. a helpdesk or ordering e-mail address) and the HR Office reserves the right to terminate the service if business use is evident.
  6. While the HR Office and the University will not make any attempt to gain access to the content of e-mails, their complete security cannot be guaranteed since e-mail is not a secure transmission medium.
  7. You undertake to register for the Aston University jobs website using accurate and current information about yourself, including your correct name, address and any other requested information.
  8. If you see anything on the Aston University jobs website which appears to infringe this Agreement, then please contact us by emailing
  9. If any third party site is linked to/from the Aston University jobs website, it does not mean that Aston University endorses, or has any responsibility for the site in question, or anything which appears on it.
  10. Your use of the Aston University jobs website is entirely at your own risk.
  11. When registering with the website, either to make an application or to receive job alerts, we will hold your information securely on the system. If you do not login to your account for a period of 12 months your account will be automatically deleted. We will contact you 1 month before your account is deleted to warn you. If you would like to request your account is deleted before this time please contact us by e-mailing


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